|
Description
|
Retention Period Years
|
Description
|
Retention Period - Years
|
|
Accident report/claims settled cases
|
7
|
Invoices (to customers/from vendors)
|
7
|
|
Accounts payable ledgers and schedules
|
7
|
Minutes books, corporate bylaws and charter
|
Permanently
|
|
Audit reports
|
Permanently
|
Note receivable ledgers and schedules
|
7
|
|
Bank reconciliations
|
2
|
Options records (expired)
|
7
|
|
Bank statements
|
7
|
Patent and related papers
|
Permanently
|
|
Capital stock and bond records
|
Permanently
|
Payroll returns and summaries
|
7
|
|
Cash books
|
Permanently
|
Personnel files (terminated)
|
7
|
|
Chart of accounts
|
Permanently
|
Petty cash vouchers
|
3
|
|
Checks (operating expenses)
|
7
|
Physical inventory tags
|
3
|
|
Checks (for important payments should be filed with corresponding documents i.e. tax returns, property purchases)
|
Permanently
|
Property appraisals by independent appraisers
|
Permanently
|
|
Contracts, mortgages, notes, leases (still in effect)
|
Permanently
|
Property records (costs, depreciation schedules, blueprints, plans)
|
Permanently
|
|
Contracts, mortgages, notes, leases (expired)
|
7
|
Purchase orders
|
7
|
|
Correspondence (routine)
|
2
|
Receiving sheets
|
1
|
|
Correspondence (legal/important matters)
|
Permanently
|
Retirement and pension records
|
Permanently
|
|
Deeds, mortgages, bill of sale
|
Permanently
|
Requisitions
|
7
|
|
Deposit slips
|
2
|
Sales commission reports
|
Permanently
|
|
Employment applications
|
3
|
Sales records
|
7
|
|
Expense analysis
|
7
|
Scrap and salvage records (inventories, assets)
|
7
|
|
Financial statements (year end)
|
Permanently
|
Tax returns and related worksheets, revenue agents' reports, notices regarding determination of tax liabilities
|
Permanently
|
|
Garnishments
|
7
|
Time cards
|
7
|
|
General ledger/trial balance (year end)
|
Permanently
|
Trademark registration and copyrights
|
Permanently
|
|
Insurance policies expired
|
3
|
Training manual
|
Permanently
|
|
Insurance Policies, claims, reports (current)
|
Permanently
|
Union Agreements
|
Permanently
|
|
Internal financial reports
|
3
|
Voucher registers and schedules
|
7
|
|
Inventory reports
|
7
|
Vouchers for payments to vendors, employees, etc.
|
7
|
